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Inspections

Every inspection,
on the record.

Schedule move-in, periodic and move-out inspections, record the condition of each area and keep the tenant's sign-off with the tenancy.

Start managing propertiesSee how it works
Move-out inspection
Flat 2, Block C, Yaba
Living room
Walls and floor as at move-in
Good
Kitchen
Light wear on worktop
Minor wear
Bathroom
Leak under the sink
Needs repair
Tenant sign-off
Signed on the tenancy record
Signed

Illustrative data

What you get

No more inspections done from memory.

Every visit is tied to a tenancy and written down, so problems get caught early and disputes start from evidence.

Scheduled against the tenancy
Move-in, periodic and move-out inspections all sit on the tenancy they belong to.
Condition, area by area
Write down the condition of each room or area, so nothing depends on what someone remembers.
Tenant sign-off on file
The tenant’s sign-off is kept on the tenancy record, with the inspection it belongs to.
A record that settles disputes
Move-in condition stays on file, ready to compare at move-out.

How it works

From schedule to sign-off, in four steps.

1
Schedule the visit
Choose the tenancy and the type of inspection.
2
Record each area
Note the condition of every room or area as you go.
3
Get sign-off
Keep the tenant’s sign-off with the inspection.
4
Keep the record
Compare move-in with move-out whenever you need to.

Why it matters

A skipped inspection gets expensive.

Nothing dramatic happens on the day a visit is missed. The cost turns up later, as a repair bill or a deposit dispute nobody can settle.

Missed inspection

A visit that never happened
An inspection is skipped, or was never scheduled.
Leaks, damage and misuse go unseen.
Small repairs grow into large bills.
Result: A deposit dispute at move-out, with nothing on record to settle it.
Inspections this week
5 due
14 Admiralty Way, Lekki
Periodic inspection
Overdue 5 days
Block C, Flat 2, Yaba
Move-out inspection
Due Friday
Flat 9, Surulere Court
Move-in inspection
Due Monday
No. 7, Gwarinpa Estate
Move-in inspection
Signed off

Illustrative data

This week

See what is due, and what is late.

Upcoming and overdue inspections sit in one list, so a skipped visit shows up before it becomes a repair bill.

Why not just use Excel?

A column of dates is not an inspection.

A spreadsheet can list when a visit should happen. It can't record what was found or who signed.

Your spreadsheet
Tenant HQ
Scheduling
A column of dates that nobody checks.
Scheduled against the tenancy.
Condition notes
Lost in phone galleries and chat threads.
Written down area by area, on the tenancy.
Sign-off
Printed, signed and filed, if at all.
Kept on the record.
Deposit disputes
Settled by argument.
Settled from the record.

Questions

Quick answers.

Which inspections can I record?
Move-in, periodic and move-out inspections.
Can the tenant sign off?
Yes. The tenant’s sign-off is kept on the tenancy record.
Can I compare move-in and move-out?
The move-in condition stays on file, so you can check it against the move-out inspection.

Ready to make every inspection count?

Put every visit and every sign-off on the tenant's record.

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